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Rally Host Responsibilities

  1. Rally Hosts are volunteers drawn from the chapter membership.  Each rally should have at least two couples as hosts.

  2. The hosts will plan the particulars of the rally which include activities at the site, the schedule of events, and may also include a theme.  They will aslo determine food /beverages provided by the chapter and what attendees should bring, dining out at restaurants (if appropriate), entertainment and games.  They will acquire and bring the items provided by the chapter.  The will advise the Treasurer if any advance funds are required.

  3.  The hosts will collect rally fees and serve as the focal point for reservations and collect any other monies from attendees.  The hosts will coordinate all activities during the rally and act as the point of contact with the campground.

  4. The hosts will advise the chapter membership by e-mail attachment of the rally plans at least two weeks prior to the rally.  They will also include how many spaces are available and any cut-off date for confirmation of reservations.

  5. The hosts must coordinate with the Second Vice-President on the particulars of the rally

  6. The hosts will submit bills and receipts on the approved expense report to the Treasurer at the conclusion of the rally.

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